Quality
Setting product acceptance criteria
Create proportionate and consistent receiving checks connected to the specification.
Receiving inspection should prevent nonconforming product from entering use without delaying every delivery unnecessarily.
Decisions to align
Use these prompts to begin the conversation. Adjust the depth of review to your organization’s risk, scale, and requirements.
- Identity, quantity, lot, date, packaging, temperature, and vehicle condition to check.
- Sample size and attributes based on risk.
- Accept, hold, conditionally accept, or reject boundaries.
- Who may decide and how the supplier is contacted.
Working evidence to retain
Concise records help the team understand earlier decisions, control changes, and review outcomes without relying on memory.
- A receiving form referencing the specification version.
- Photographs, measurements, temperatures, and samples where relevant.
- Location and status of held stock.
- Final decision, supplier communication, and resolution.