Quality
Creating a verifiable product specification
Write requirements for size, weight, composition, packaging, tolerances, and receiving checks.
A good specification separates mandatory needs from preferences. Every requirement should be verifiable through an agreed method and tolerance.
Decisions to align
Use these prompts to begin the conversation. Adjust the depth of review to your organization’s risk, scale, and requirements.
- Product identity, format, weight or dimensions, and realistic tolerances.
- Composition, sensory attributes, allergens, label, and packaging requirements.
- Shelf life, storage temperature, transport, and handling.
- Sampling, inspection, acceptance, and change-control methods.
Working evidence to retain
Concise records help the team understand earlier decisions, control changes, and review outcomes without relying on memory.
- Version number, effective date, author, and approver.
- Measurement method and its equipment or test conditions.
- An approved reference sample where appropriate.
- Change history and impact on stock or open orders.